Executive Assistant Position Description
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Hours
40 per week
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Location
In Office Required
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The Position Overview
The Executive Assistant’s main function is to provide high-level support to the CEO, Kristen Moreland. The goal of this position is to own and lead administrative tasks, both business-related and personal, enabling the CEO to focus on actions related to client delivery and business development. In short, your role is to continually find ways to save Kristen Moreland time by coordinating her business and personal calendars, communicating with team members, vendors, and personal contacts and attacking the growing to-do list of a rapidly expanding business. This is a full-time position and reports directly to the CEO, while also working closely with members of her team.
NOTE: If you have a business of your own that you plan to continue to grow, please do not apply. We are hiring a superstar that is excited to put their full focus into this position.
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The Opportunity
We are seeking a calm yet agile, detail-oriented Executive Assistant who is fueled by providing top-notch service, enjoys collaborating with team members and who has experience supporting entrepreneurs who often pivot directions. If you live within a 45-minute drive to Indianapolis and are looking to utilize your superior organizational skills and talents that allow you to contribute to a premier organization, we invite you to apply. You must be available to work in person 5 days a week if needed. Some weeks may be flexible and fewer in-person days may be required. You may also work virtually and occasional weekend hours may be required for client facilitations.
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What We Do
Schunk Moreland Strategies is a woman-owned strategic planning and management consulting firm that helps mission-driven organizations turn vision into action. We facilitate customized, outcomes-oriented strategies that align stakeholders, build momentum, and deliver measurable results.
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Work with Amazing People
Led by Founder and CEO Kristen Schunk Moreland, Schunk Moreland Strategies (SMS) brings together a high-impact team of consultants with deep experience across the public, private, and nonprofit sectors. With 25+ years of leadership in strategic planning, policy development, team facilitation, and systems change, Kristen’s background includes senior roles at Ivy Tech Community College, KPMG, the Indiana Department of Education, and FSSA. She holds both her B.S. and MPA from Indiana University and is a longtime civic leader and co-founder of Project Home Indy. At SMS, Kristen is joined by a diverse team of strategists, project managers, researchers, and facilitators—each with distinct expertise in nonprofit governance, government relations, education systems, community development, and organizational design. Together, the SMS team delivers customized, actionable strategies that help organizations clarify their vision, align stakeholders, and drive measurable impact. Based in Indianapolis, Indiana SMS is a certified Women’s Business Enterprise (WBE) and proud to partner with mission-driven organizations across the country.
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Make a Difference
Be a part of something bigger than yourself, and join us in the impact that we are making through the Schunk Moreland Strategies team. The ideal candidate for this position will have a high level of decorum and discretion that is second to none. You possess a “sixth sense” that allows you to be 2 steps ahead of the leader at all times. You will have experience serving senior leaders and have a good understanding of both technical and business vocabulary. You are adept at working effectively with a wide variety of people inside and outside the organization, acting as an extension of your leader and the Schunk Moreland Strategies brand. If you have a strong sense of professionalism, proven and concise communication and attention to detail and are looking for a rewarding career as an Executive
Assistant, we would be very interested in speaking with you.
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We Want to Meet You Because You Are...
Highly motivated when you witness your leader and the SMS team achieving success and impacting the clients and customers of the organization. You will excel if you enjoy working with a face-paced, collaborative team and are
comfortable when priorities shift. You prefer to take a back-seat role rather than run the show. You are looking to serve a single person, not growing a business of your own. You are interested in having full focus on one organization. You are comfortable with social media and are also comfortable with online tools. A master of the business and personal calendar is important, as is being self-directed and taking initiative. Willing to course correct your leader when necessary to avoid misalignment of her goals and strategies. Intrigued about continual
improvement of systems and work processes. Understanding of the needs of an entrepreneur who leads a full life, has family commitments. Possess great communication skills and knowhow that help facilitate respect, ease and flow with your leader and her extended team. Trustworthy and can be counted up to safeguard the confidentiality of not only our business but our clients as well.
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The Role
Manage/organize the CEO’s very active business and personal calendars to maximize her efficiency in a manner that honors long-standing commitments while incorporating new demands as they arise. Provide attention to detail as you prepare documents and various correspondence leading to long-term screening and execution of email and website inquiries. Evaluate the priority of incoming correspondence and redirect to the extended team accordingly
and maintain electronic filing systems. Organize logistics for clients such as meetings, special projects or events, community engagement events, including CEO business and personal travel, group reservations, transportation and amenities. Provide assistance in the creation of communications to various recipients (Vendors and suppliers, extended team members, community at large). Assist in the preparation of multimedia presentation materials and
collateral. Complete various administrative duties as required, such a process and invoices, general inquiries, company mailings, shipments, and deliveries. Provide support to marketing campaigns and social media, assist in the meetings by providing real-time note taking.
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What A Typical Day May Look Like
A typical day for an Executive Assistant supporting Kristen would be fast-paced, detail-oriented, and critical to keeping the firm running smoothly. The day might begin by reviewing Kristen’s calendar to confirm meeting logistics, prep materials for a client session, and ensure any travel plans are finalized—whether it’s a retreat in southern Indiana or a board meeting downtown. Throughout the day, the Executive Assistant fields incoming communications, prioritizes messages, and drafts or polishes correspondence on Kristen’s behalf. They might also help manage project timelines, coordinate with subcontractors or partners, and update client files or deliverables. Administrative tasks could include processing invoices, submitting reimbursements, updating client records, and tracking proposal deadlines or contract renewals. On the personal side, the Executive Assistant might help Kristen
coordinate her family schedule—sending a quick reminder about a PTO meeting or helping plan logistics for a school event. In short, they serve as a trusted right hand—anticipating needs, reducing friction, and creating space for Kristen to focus on high-level strategy and client relationships.
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If You Have Experience With The Following Tools, It’s A Plus!
GSuite, Monday.com, Harvest, MS Product Suite, DropBox, Gusto, Quickbooks
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What You Can Expect From Us
We are a family who truly loves working with one another and are looking to hire others who want to collaborate and be part of the global impact we are having on higher education and non-profits. We hire grown-ups and we will treat you like one. You will be expected to take responsibility for yourself; we do not micromanage. We are
stacking a team of professional, competent and highly engaging. We are an equal opportunity employer.
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How to Apply
Note: If you have a business of your own that you plan to continue to grow, please do not apply.
We are looking for a superstar that is excited to put their full focus into this position.
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If you would like to be considered for the position, submit your resume, a one-page cover letter
expressing your fit and interest in the positions and two references to:
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madeline@schunkmorelandstrategies.com and copy kristen@schunkmorelandstrategies.com
using the following subject line: Executive Assistant Application 2025_Your Full Name.
Substitute your first and last name for “Your Full Name” and the exact punctuation included above.
Resumes will be accepted until the position is filled.